Projentum
Privacy notice
Projentum is operated by Aspris Media Ltd.
This notice explains how personal information is used to provide accounts, workspaces and product features. The workspace user normally decides what task and recipient information they add and why.
Service operation and improvement
We process limited account, device, network, service-usage and communications-delivery metadata to operate and secure the service, prevent abuse, investigate faults, manage capacity and understand how the product is used. We do not use this information for behavioural advertising or personalised promotion, and product reporting is presented as statistical trends rather than individual marketing profiles.
This operational telemetry does not include task or Note text, message content, contact or recipient details, project information, filenames or uploaded content. Access is restricted, retention follows documented operational and security criteria, and relevant records may be preserved for longer when an incident, complaint or legal obligation requires it.
Waiting-task reminders
A workspace user can ask Projentum to send a one-off operational reminder when a task is still waiting for someone. The message identifies the person who requested it, shows the task name and any details they chose to include, and directs replies to that person.
To deliver and audit the reminder, we process the recipient's name and email address, the supplied task information, the requesting user's identity and reply address, and delivery status and timestamps. The workspace user is responsible for choosing an appropriate recipient and task content.
Each reminder includes a link that lets the recipient stop further automatic reminders from that requester. Completing the task, clearing Waiting or disabling the follow-up also cancels an unsent reminder. These operational messages contain no advertising or tracking pixels.
Reminder records are retained for service operation, security, support and audit purposes in line with the wider retention approach in this notice. For a correction or privacy request, reply to the requester or use the privacy contact route for this service.
External task discussions
If the requester enables replies, the reminder contains a private, time-limited link to a page for that task. The recipient can post text updates without creating an account. They are a limited external participant in that discussion, not a workspace member, and the link does not give access to other tasks or workspace content.
The page shows the requester, recipient, task name and discussion messages. Task details and a due date are shown only when the requester explicitly chooses to share them. We process the discussion content, access and message timestamps, and a protected representation of the source network address for rate-limiting, security, abuse response and audit.
The private link expires, can be revoked, is bound to the product and recipient, and stops working when the discussion is closed, the task is completed, or Waiting is cleared. Anyone who receives or is forwarded the link may be able to use it until then, so recipients should not forward it or include sensitive information.
A recipient can stop only the current conversation, all task messages from that workspace, or all task messages from this product to their email address. Stopping messages is separate from reporting a concern. We retain the minimum suppression information needed to honour the chosen scope and prevent blocked messages from being queued or sent.
The workspace operator normally determines the purpose and content of the task discussion. Aspris Media Ltd provides and secures the service and may separately determine limited processing needed for fraud prevention, abuse handling, security logs and legal compliance. A recipient can ask the requester to correct or remove discussion content and can report a concern to the service operator.
The complete product privacy notice remains subject to legal approval before public launch.